Privacy Policy

Purpose of this Policy
This Privacy Policy explains how Fabric Belgium vzw (“Fabric Belgium”) processes your personal data. It details the reasons we collect and use your data, how we share it, how long we retain it, and the rights you have under applicable laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”).

In certain cases, additional privacy notices may apply to specific projects, applications, or events.

Who is the Controller?

The data controller is Fabric Belgium vzw, Doorniksesteenweg, 133 , 8580, Avelgem, Belgium, registered under Belgian law with company number BE1019.431.693 (“the Controller”).

Website: www.fabricbelgium.be

What Data Do We Collect and Use?

We collect and process only the personal data necessary for our activities, such as when you:

  • Interact with us

  • Visit our website

  • Communicate with our members

  • Attend our events

Examples of data we may collect:

  • Identification Data: Name, surname, photo, organisation name, etc.

  • Employment Information: Job title, position, etc.

  • Contact Details: Email address, phone number, personal or organisational address, etc.

  • Bank Account Information: For reimbursements or to process your payments.

  • Interaction Data: IP address, domain names, language, cookies, metadata, and other data collected via our websites, apps, calls, emails, and interviews.

We may collect this information directly from you or obtain it from other sources to verify or complete our records.

Legal Grounds for Processing

We process personal data based on:

  • Compliance with legal obligations

  • Performance of a contract or pre-contractual steps

  • Your consent, for example, for newsletters, social media engagement, contests, or surveys

Cookies

We use cookies to collect standard internet log information and behavioural data. This helps us analyse visitor behaviour and compile website statistics.

For details about the types of cookies we use, their purposes, and storage duration, please see our Cookie Statement on www.fabricbelgium.be.

Sharing Your Data

Your personal data is handled with confidentiality and protected by appropriate security measures.

We do not share your personal data with third parties unless:

  • Required by law or public interest obligations

  • Necessary to deliver our services

We may share data with trusted vendors, service providers, contractors, or agents who perform services for us—such as data analysis, hosting, event organisation, marketing, or payment processing. Some may use tracking technologies on our website to help us analyse user activity and improve user experience.

We do not sell, rent, or trade your data to third parties for marketing purposes. All processors working for us are bound by agreements that limit their use of your data to our instructions.

Event Media Usage

By registering for our events, you give explicit consent for photographs or videos taken during the event to be used for promotional purposes, including social media and marketing materials.
We cannot guarantee that you will not be captured in such media. If you do not want to appear, we advise not attending the event, as accommodating individual requests is not feasible.

International Data Transfers

We store personal data within the European Economic Area (EEA) whenever possible.
If data must be transferred outside the EEA, we ensure adequate protection as defined by the GDPR—such as contractual safeguards or transfers to countries deemed to have adequate protection.

Data Security

We implement reasonable technical and organizational measures to protect your data from unauthorized access, use, loss, or alteration.

Data Retention

We keep your personal data only for as long as necessary for its original purpose, or for legal, dispute resolution, or compliance reasons.

Typical retention periods:

  • Cookies: As stated in our cookie policy

  • Contact forms & email exchanges: 12 months after the last interaction

  • Log files: 12 months after creation

We may keep data longer if legally required or needed to resolve disputes.

Your Rights

You have the right to:

  • Access your personal data and request a copy

  • Rectify incorrect or incomplete data

  • Request erasure of your data (with certain exceptions)

  • Restrict processing in specific situations

  • Object to processing based on your personal circumstances

  • Withdraw consent at any time when processing relies on it

To exercise these rights, email your request with your name and details to: team@fabricbelgium.be

Contact Us

Email: team@fabricbelgium.be
More information: Data Protection Authority website

Updates to this Policy

We review this policy regularly and may update it to reflect legal or business changes. Updates will be posted on www.fabricbelgium.be with the latest revision date indicated.

Consent

By accepting this Privacy Policy, you consent to all processing described herein where consent is required.